Project Toolkit

Identify Benefits

Identify Benefits

Identifying, quantifying, and planning for the realisation of project benefits.

Identify Benefits

Benefits identification ensures that projects deliver measurable value to the organisation and that this value is tracked and realised.

What is a Benefit?

Definition: A benefit is a measurable improvement resulting from a project outcome, perceived as positive by one or more stakeholders.

Types of Benefits

Type Description Examples
Financial Direct monetary impact Cost savings, revenue increase
Efficiency Process improvements Time savings, reduced errors
Quality Improved outputs Customer satisfaction, accuracy
Risk reduction Mitigated threats Compliance, security
Strategic Competitive advantage Market position, capability

Benefit Identification Process

flowchart LR A[Identify
Benefits] --> B[Quantify &
Baseline] B --> C[Assign
Owners] C --> D[Plan
Realisation] D --> E[Track &
Report] classDef blue fill:#108BB9,stroke:none,color:#fff class A,B,C,D,E blue

Key Questions

For each benefit, answer:

  • What is the benefit?
  • How will it be measured?
  • What is the baseline (current state)?
  • What is the target?
  • When will it be realised?
  • Who owns realisation?
  • What dependencies exist?

Benefits Register

Field Description
Benefit ID Unique identifier
Description What the benefit is
Type Financial, efficiency, quality, etc.
Measure How it will be measured
Baseline Current state measurement
Target Expected improvement
Owner Person accountable for realisation
Realisation date When benefit will be achieved
Last updated: 13 January 2026
Themes

Planning

Financial